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Cloud Software 101

Ever wondered what people mean when they say something is getting backed up to ‘the cloud?’ Learn what exactly is meant by ‘cloud technology’, as well as some of its advantages over traditional software.

For a long time, desktop software was the only way to go. In this familiar scenario, after you purchase  a program, such as accounting software, from a store, you install it on your computer.

If it’s not backed up on a hard drive, anything you create through this software is completely dependent on the computer always working. Any technical problems or glitches, or even accidentally spilling a glass of water on the computer itself, could result in losing your files—meaning all of your hard work could be gone in seconds.

Enter cloud software

Instead of backing files and documents up to a computer’s hard drive, CD, USB, or something else physical, “the cloud” refers to a server that functions via the internet, meaning that anyone, anywhere in the world, with the correct login details can access files through an app or web browser like Firefox or Google Chrome.

Instead of backing up your files to one device (like a computer hard drive), the cloud backs up your files to dozens of servers at once that are controlled by one cloud network. iCloud and Google Drive are two examples of cloud networks you can save your files to with an Apple or Google account.

All of these servers are constantly working together behind the scenes to make sure that information is never lost, and that you can download what you need instantly at any time, so long as you have an internet connection.

Back to business

So, what does this technology mean for business owners?

Peace of mind

If your computer breaks, but your files are backed up to the cloud, you won’t lose a thing because they will all still be accessible online through another computer or device.

Flexibility and updates

Rather than purchasing and installing a software on your computer, you often pay for cloud software through a monthly or annual subscription. The software company often updates the platform on a regular basis, unlike desktop software, which typically receives few, if any, updates.

Accessibility

As cloud software functions via the internet, you can access it  from many devices, not just a computer. Meaning you and your employees can log in to the cloud from your tablets and mobile phones, from the office, on the road, or from home.

Better communication

If you speak to a client in person about changes to a recurring job, such as a weekly cleaning contract, and want to capture information to share with rest of the team, you don’t have to wait until you get back to the office later in the day.

By updating cloud software such as Jobber with the new details, all of your employees will have access to the most current information in real time.

Speaking of Jobber

Cloud technology powers Jobber, allowing you to keep all of the information you need to run your business in one place—from client details, to quotes, to jobs, to invoices—and access it from anywhere with an internet connection.

Ed Ramsden-tweet

You can keep schedules and job details up to date through the app, meaning that if you make a change from home, an employee working off site will receive it instantly without you needing to phone to give them a heads up. The app allows you to continue being connected in real time, regardless of location.

No longer do business owners today need to worry about a computer crashing and losing all of their important files. Through cloud technology like Jobber, you can rest assured that your work is saved and up to date, and focus on growing your business.

New to Jobber? Sign up for a free trial and see how Jobber can make running your business easier.

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